Workplace performance is directly linked to office design.
Successful office design is about comfortable workspaces, lounges that permit private conversations, adaptable conference rooms, inspiring reception areas, and other key features.
Sounds great, right?
Unfortunately, millions of employees throughout the China work in offices that aren’t conducive to innovative inspiration or optimum performance. This problem may cause billions of CNY in potentially lost profits for a multitude of Chinese companies.
It’s not easy finding one metric that fully measures workplace productivity. But, creating a modern office design that facilitates all of the following four work modes can increase employees’ overall sense of well-being and promote increased creativity, productivity and performance quality.
WORK MODE #1
Sustained Focus
- Employees with jobs that require them to focus on complex tasks need a work environment that allows them to concentrate for long periods of time.
- To reduce interruptions, add some carrells or private workstations that can also be used as study rooms.
- Further reduce noise distractions with acoustic wall panels, room dividers, and even with sound-absorbing furniture.
- Ask your staff if more noise controls are needed.
- WORK MODE #2Fostered Collaboration
- The ideal is a work environment that promotes genuine collaboration and healthy company culture.
- Enable more organic collaboration than you can expect in large meetings, by arranging seating so that team members are in proximity with others whose work emphases are at least in the same ball park.
- Include movable tables in your design, for unplanned meetings.
- Create smaller, more private conference rooms—to save space and provide an atmosphere conducive to deeper discussions.
- Integrate tech into tables for more productive small meetings.
- Provide larger departments with their own huddle spaces, like little acoustical seating areas for small groups.
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WORK MODE #2
Fostered Collaboration
◆The ideal is a work environment that promotes genuine collaboration and healthy company culture.
◆Enable more organic collaboration than you can expect in large meetings, by arranging seating so that team members are in proximity with others whose work emphases are at least in the same ball park.
◆Include movable tables in your design, for unplanned meetings.
◆Create smaller, more private conference rooms—to save space and provide an atmosphere conducive to deeper discussions.
◆Integrate tech into tables for more productive small meetings.
◆Provide larger departments with their own huddle spaces, like little acoustical seating areas for small groups.
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WORK MODE #3
Facilitated Learning
- In today’s “knowledge economy,” offices need versatile spaces for employees to learn and to develop their professional skills through formal and informal training.Maximize training space by creating multipurpose rooms for training and conference activities.Implement wall storages for folding chairs and tables, and mounted or wireless technologies, to save a lot of space.Incorporate spaces for self-study, maybe in the corner of the employee lounge.Use comfortable seating and perhaps a dedicated media learning space, complete with tech tables, headphones, and adjustable-height study desks.Throw in an exciting treadmill desk, to stimulate circulation and generate increased energy during study.
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WORK MODE #4
Cultivated Social Environment
- Employee burnout can result from insufficient number and quality of breaks from routine, toxic workplace culture, or ongoing stifling of creative impulse.
- To improve the social atmosphere of your workspace, if possible, design various seating arrangements in your employee lounge to cater to varying sizes of groups.
- Mix sizes of groupings of couches, chairs, booths, and tables.
Office Layout Options
What are your goals for the new office design?
Are you expanding, moving, rebranding? Do you want to prepare for growth? Instill greater professional pride in your team? Attract top talent? Increase efficiency and productivity? Level information silos? Reduce officing cost by increasing occupancy density?
See how other companies in your industry have configured their office spaces to meet similar goals, or see samples online, and learn best practices. Getting it right can help your group work more productively, serve as a highly effective branding tool, and help prepare your business for future growth.
LAYOUT OPTION #1
The Open Office Design
This plan is popular among Silicon Valley businesses and others with a predominately Millennial workforce. Workstations are positioned in various configurations, some touching, others clustered in various sizes of work zones. Everyone in the office sits together, including managers, and discussions flowing freely across the open space. As picture showing, 4sets of office desk 4 person as to clerk working area, then the meeting area is behind them, it is simple and reasonable, save room space.
This is an inexpensive alternative to building a lot of private offices. It can also yield operational efficiencies. Huge drops in rates of email traffic and big increases in decision-making have been attributed to workers’ opportunity to talk to each other directly in open offices, instead of relying on email to communicate.
PROS: You can walk up to your colleague and ask questions instead of emailing back and forth. It’s cheaper to create and add workspaces with this design. Supervision is easy, as workers are in full view. The layout simplifies operations and can increase productivity.
CONS: Your colleague can walk up and ask you questions, instead of emailing. Concentration is frequently disrupted by continuous distractions. Multitasking also slows work and increases errors. The lack of privacy makes many employees uncomfortable.
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LAYOUT OPTION #2
Cellular Office Design
In this popular layout, the entire office space is divided into individual spaces (or cubicles) arranged for employees to each have private spaces. It provides a focused work environment, and it lends well to systematization of office operations. Ceiling studs, windows, doors, or partitions are used to create individual spaces.
PROS: Having a private space to focus fosters autonomy. The peaceful environment lets people concentrate on their own jobs. It’s ideal for writers, programmers, analysts, etc. It also allows privacy as well as security for confidential documents.
CONS: Dividing the floor plan requires additional space for cubicles. Walkways and doors also consume a lot of space in this design. (It’s not recommended for a small office.) Also, direct verbal communications are not free-flowing, as in more open designs.
